01/09/2012 - 31/08/2013

General – Definitions of terms
0.1 International Guest staff are foreign staff or working guests (temporarily) affiliated to Utrecht University for the purpose of working activities, including PhD’s, post-graduate researchers, visiting teachers and professors, trainees etc. International Guest Staff hereinafter shall be called staff members. Staff members who already live in the Netherlands or who have Dutch nationality are excluded.
0.2 SSH Short Stay: the Short Stay department of SSH Utrecht who perform the Intermediary services for temporary housing.
0.3 Contact person: The representative of the faculty where the staff member will be working.
0.4 Application: the on-line request for housing done by a staff member.
0.5 Term of residence: the period between arrival and departure.
0.6 Accommodation: a fully fitted and furnished room or apartment.
0.7 Rental period: the period during which staff member and lessor have agreed to rent (out) accommodation.

Basic principles
1.1 SSH Short Stay aims at maintaining a good price-quality ration of their furnished accommodation.
1.2 SSH Short Stay acts as intermediary in finding temporary accommodation for staff members. The reservation fee for this service is 165 euros per reservation and needs to be paid to SSH Short Stay (see article 2.5)
1.3 The brokered tenancy agreements shall be for a limited period of time.
1.4 The maximum number of months that Staff members may rent from the accommodation reserved by Utrecht University
is 12 months.
1.5 Accommodation situated at Cambridgelaan, Kriekenpitplein and Campusplein will not be available in July 2013. These are needed for the European Youth Olympic Festival. If you book one of these accommodations we will do our utmost to provide suitable alternative accommodation for that month otherwise you will have to find alternative accommodation yourself.
1.6 In accordance with these conditions, SSH Short Stay acts as intermediary only for Staff members. For more information
about the practical details and longer term accommodation, please see www.uu.nl/housing or www.sshxl.nl/shortstay

Conditions for staff members
2.1 Staff members have to register on-line via www.sshxl.nl/shortstay. Correct registration is always the applicant’s responsibility.
2.2 Applications may be submitted by the earliest 4 months prior to the expected arrival, and only for whole calendar months with a minimum period of one calendar month and a maximum period of 12 calendar months (see article 1.3) starting the first day of the month and ending the last day of the month.
2.3 The contact person will review the on-line application as soon as possible after the staff member’s application and approve it if correct.
2.4 Reservations only become definite once a Confirmation Accommodation has been sent by e-mail by SSH Short Stay and SSH Short Stay has received the non-refundable deposit. SSH Short Stay maintains the right to deviate from the confirmed reserved accommodation and to reserve another room/apartment at the same location similar in rental cost.
2.5 The non-refundable deposit consists of the last month’s rent plus the reservation fee of 165 euros and needs to be paid within two weeks after the staff member receives the e-mail Confirmation Accommodation.
2.6 If a staff member cancels their reservation or fails to show, the rental agreement will be terminated and the staff member will not be refunded the deposit nor the reservation fee, irrespective of the reason(s) for cancellation.
2.7 Cancellation after commencement of the rental period is not permitted, except for cases provided for by article 2.8.
2.8 In exceptional cases a cancellation after the date of commencement is allowed, but only after approval by Utrecht University. Exceptional cases are: termination of activities at Utrecht University caused by (i) death, sudden serious illness or a serious accident of the staff member or first/second degree family members, or (ii) the unforeseen withdrawal of the staff member’s residence permit or work permit (if required) by the proper authorities or (iii) the unforeseen termination of the employment contract or hospitality agreement.
2.9 A claim for cancellation needs to be made through the contact person at the Faculty. Each claim is assessed individually. In case of circumstances as described in 2.8, and if approved by Utrecht University, cancellation is permitted as per the first day of the month and with one month’s notice.
2.10 Once staff members have moved into their accommodation they may request to be moved to another SSH Short Stay accommodation within the available accommodations reserved for Utrecht University Staff members. The moving fee is 195 euros when moving from accommodation with shared facilities (room) and 225 euros when moving from independent accommodation (studio or apartment). A written request needs to be sent to SSH Short Stay

The following House Regulations apply once the rental agreement between the Staff member and SSH Short Stay is established
3.1 Staff members are responsible for cleaning their own room/apartment. If you wish, SSH Short Stay can arrange a cleaning company to take care of the cleaning for you. SSH Short Stay or the cleaning company will bill you for this service.
3.2 It is not allowed to keep pets. SSH Short Stay does not guarantee that no pets are kept in mixed SSH Short Stay and Regular residences.
3.3 Smoking is not allowed in any of the accommodations that are dedicated SSH Short Stay units. This applies both for individual rooms as communal areas.
3.4 The maximum period a guest can stay over is 3 nights. After this period the guest needs to find his/her own place to stay.
3.5 It is not allowed to sublet the accommodation to a third party.
3.6 According to the Dutch fire regulations the hallway and passages must be kept clear at all times. Therefore bicycles or any other objects that obstruct entrances or exits will be removed instantly (you will be billed for all costs made).
3.7 It is not allowed to make (mechanical) noise after 22.00 h.
3.8 Unless otherwise indicated, it is not permitted to make any holes in the walls of your room/apartment. The application of stickers or wall painting is also strictly forbidden.