Conditions of intermediary services for the temporary housing of International Trainees at KWR Watercycle Research Institute
01/02/2011 – 31/01/2012
General – Definitions of terms
0.1 Housing is only provided to International Trainees with an internship at KWR Watercycle Research Institute, hereafter called KWR.
0.2 SSH Short Stay: the Short Stay department of the SSH who perform the Intermediary services for temporary housing.
0.3 Contact person: the department Human Resources at KWR.
0.4 Application: the on-line request for housing by one trainee for the prescribed fixed period of time
0.5 Term of residence: the period between arrival and departure.
0.6 Accommodation: a fully fitted and furnished room or apartment.
0.7 Rental period: the period during which trainee, SSH and KWR have agreed to rent (out) accommodation.
Basic principles
1.1 SSH Short Stay aims at maintaining a good price-quality ration of their furnished accommodation.
1.2 SSH Short Stay acts as intermediary in finding temporary accommodation for International Trainees.
1.3 Trainees can initially apply for reserved housing for a maximum period of 12 months.
1.4 The maximum number of months that trainees may rent from the accommodation is 12 months.
1.5 In accordance with these conditions, SSH Short Stay acts as intermediary only for trainees. For more information about the practical details, please see www.sshxl.nl/shortstay.
Conditions for trainees
2.1 Trainees have to register on-line via www.sshxl.nl/shortstay at the link KWR. Correct registration is always the trainee’s responsibility.
2.2 Application may only be submitted by the earliest 4 months prior to the expected arrival for a maximum period of 12 months.
2.3 The contact person will review the on-line application as soon as possible after the trainee’s application and approve it if correct.
2.4 Reservations only become definite once a Confirmation Accommodation has been sent by e-mail by SSH Short Stay.
2.5 If a trainee cancels a definite reservation or fails to show, the rental agreement will be terminated and the trainee will be charged for an amount of € 175,- as cancellation fee by KWR.
2.6 Cancellation after commencement of the rental period is not permitted, except for cases provided for by article 2.7.
2.7 In exceptional cases a cancellation after the date of commencement is allowed, but only after approval by KWR. Exceptional cases are: termination of the internship by (1) death, sudden serious illness or a serious accident of the trainee or first/second degree family members, or (2) the unforeseen refusal to grant visa or withdrawal of the trainee’s residence permit (if required) by the proper authorities or (3) termination of the traineeship agreement or hospitality agreement.
2.8 A claim for cancellation needs to be made through the contact person at KWR. Each claim is assessed individually. In case of circumstances as described in 2.7, and if approved by KWR.
2.9 KWR covers the reservation fee and the monthly rent for the trainees.
2.10 When the SSH House Regulations and rental agreements are not followed by the trainee, the SSH is allowed to terminate the rental agreement with immediate effect without any warning or notice. After termination the trainee is responsible for finding new housing by him or herself. KWR will not contribute in the search for or the costs of new housing.
2.11 All equipment brought in the room or apartment by the trainee must be removed when leaving the room or apartment. The trainee will be charged for the costs of removal when equipment has been left behind.
The following House Regulations apply once the rental agreement between the Trainee and SSH Short Stay is established
3.1 Trainees are responsible for cleaning their own room/apartment. If you wish, SSH Short Stay can arrange a cleaning company to take care of the cleaning for you. SSH Short Stay or the cleaning company will bill the trainee for this service.
3.2 It is not allowed to keep pets. SSH Short Stay does not guarantee that no pets are kept in mixed SSH Short Stay and Regular SSH residences.
3.3 Smoking is not allowed in any of the accommodations that are dedicated SSH Short Stay units. This applies both for individual rooms as communal areas.
3.4 The maximum period a guest can stay over is 3 nights. After this period the guest needs to find his/her own place to stay.
3.5 It is not allowed to sublet the accommodation to a third party.
3.6 According to the Dutch fire regulations the hallway and passages must be kept clear at all times. Therefore bicycles or any other objects that obstruct entrances or exits will be removed instantly (you will be billed for all costs made).
3.7 It is not allowed to make (mechanical) noise after 22.00 h.
3.8 Unless otherwise indicated, it is not permitted to make any holes in the walls of your room/apartment. The application of stickers or wall painting is also strictly forbidden.
